Q1. Can I void a bill?
Yes, you can void a bill.
Find the void option in the bill details. Once done, you can find the voided records under the voided tab.
Q2. Can I undo voiding a bill?
No, voiding a bill is permanent.
Q3. Will voiding a bill remove it from the application permanently?
No, voiding a bill will not do this.
However, deleting a bill will remove it from the application permanently.
Q4. What happens to any payments/credit notes associated with a bill after voiding?
Voiding a bill will also delete all associated payment records.
If you have applied any supplier credit notes, the applied credit will be rolled back and unapplied.
Q5. Will voiding a bill affect my financial reports?
Yes, voiding a bill will affect your financial reports.
You may see a change in how different parts of your financial reports are calculated, due to the now voided transaction and removal of associated payments.
Here's how your financial records and reports may be affected:
Trial Balance - The debit and credit amounts of your accounts (especially Accounts Payable) will be adjusted.
Balance Sheet - The total amounts of accounts previously used in the bill and related payments may have changed.
Profit & Loss - The overall net profit amount may change as you might see changes to amounts in operating revenue and expense accounts.
Cashflow - Opening and Ending cash balances may be affected.
Ledger - The voided bill will have its transaction record removed from the ledger.
Q6. Can I add a note/explanation while voiding a bill?
Yes, you can. When voiding a bill, a pop-up box will show up.
Other than confirming you want to void the bill, you can also add in internal notes at this stage for your team to view.
The void notes will show up on the voided bill as shown below.
