Q1. Can I delete a bill payment record?
Yes, you can delete a bill payment record.
After deleting a payment, the payment details and status on the associated bill will be automatically updated.
Note: If a payment is marked as deleted, you will not be able to undo the action or retrieve the deleted payment record.
Q2. Will deleting my bill payments affect my financial reports?
Yes, as deleting payments will affect your organization's financial position. This change will be reflected in different financial reports available on Jaz.
Here's how your financial records and reports may be affected:
Trial Balance - The debit and credit amounts of your accounts will be adjusted. Specifically, the debit record from the Accounts Payable account will be removed.
Balance Sheet - The total amounts of accounts previously used in the bill and related payments may have changed.
Profit & Loss - The overall net profit amount may change as you might see changes to amounts in operating revenue and expense accounts.
Cashflow - Opening and Ending cash balances may be affected.
Ledger - The deleted payment will have its record removed from the ledger.
Q3. Can I add a note/explanation while deleting a bill payment?
Jaz currently does not support adding notes/explanations while deleting a payment.
You will be prompted to delete the payment right away.
Q4. What happens to a bill if a payment associated with it is deleted?
If a payment associated with the bill is deleted, the bill status will change back to Payment Due if the bill is not yet due, or Overdue if the bill has already passed its due date.
This is because the bill is now missing payments that would mark it as completely paid.
Q5. Can I delete partial payments or only full payments?
You can delete all types of payments on a bill.