Q1. Can I edit a bill?
Choose the edit option from the 3-dot menu of the desired bill details screen to edit.
Upon choosing edit, you will see an Edit Bill page, where you can make changes to your bill headers, line items, attachments, or bill settings.
Q2. Will bills be regenerated again after editing?
Yes. Bills will be automatically updated upon amendment.
Tip: Have issues where changes are not reflected on bills? Do allow 2 minutes for the system to refresh before attempting to download them again.
Q3. Can I edit a bill even if it's in non-base currency?
Yes, a bill's currency setting will not affect this.
Q4. Are there any restrictions on how many times I can edit a bill?
No, there are no restrictions. You can edit a bill as many times as you need to.
Q5. What fields can I modify while editing a bill?
There are no restrictions on the fields that you can modify while editing a bill.
Q6. What happens to a bill's payments if the bill amount is updated?
If you edit any fields that impact the bill amount, any associated bill payments will be removed.
Jaz will show you a warning if you attempt to update the bill amount.
Note: If the associated payments have already been reconciled with statement lines, you will not be able to update the bill amount. You will see an error message.
Q7. Can I edit the exchange rate being used on a bill?
You can edit the exchange rate being used on a bill even after creation.
You can edit the exchange rate via the bill settings.
However, do note the following:
You cannot edit the exchange rate if the associated payments on the bill have already been reconciled.
Editing the exchange rate will remove all associated payments and credit notes.
Editing the exchange rate is subject to account lock date restrictions, as described in Lock Dates (COA)
Q8. What formatting options are available in bills?
The Pretty Case feature allows you to easily format text fields within bill transaction line items, ensuring consistency in text presentation according to your company's preferences.
Pretty Case offers four formatting styles:
Title Case: Capitalizes the first letter of each word (e.g., "Office Supplies").
Sentence Case: Capitalizes only the first letter of the first word (e.g., "Office supplies").
Lower Case: Converts all text to lowercase (e.g., "office supplies").
Upper Case: Converts all text to uppercase (e.g., "OFFICE SUPPLIES").
These options make it easy to standardize text formats across bill item descriptions, unit fields, and other text-based fields.
Q9. How to adjust GST/VAT in Bills?
Click the GST/VAT amount in the totals section when editing a bill transaction.
Q10. Which transactions allow GST/VAT adjustments?
You can utilize GST/VAT adjustments for the following transactions:
Q11. What impact will GST/VAT adjustments have?
Adjustments affect the GST/VAT total and transaction total. All amounts in reports are impacted but not recorded in the ledger.
Q12. Where can I see reports showing GST/VAT adjustments?
GST/VAT adjustments are shown in the "GST/VAT Adj. (Source)" and "GST/VAT Adj. (Notes)" columns in:
GST/VAT Ledger and related reports
Sales/Purchases Summary reports
Note: Adjustments are displayed in the item details column. No new adjustment columns are added to the Sales/Purchase Summary report.
