Q1. What does conversion to Jaz mean?
Conversion means transferring your balances and financial data from your previous accounting software into Jaz.
This allows you to continue operations in Jaz without losing your final balances from the old system.
Q2. What are my options for converting to Jaz?
You can manually migrate your balances by following the step-by-step process below.
You can request Juan’s Migration Services by contacting your account manager or emailing [email protected].
Q3. What are the step-by-step processes for manual conversion?
Step 1: Choose a clear conversion date (e.g., start of a new month or year).
Step 2: Finalize and reconcile your accounts in your old system.
Step 3: Export your final Trial Balance and supporting reports.
Step 4: Set up a Financial Year and base currency in Jaz.
Step 5: Transfer your Trial Balance into Jaz.
Step 6: Enter outstanding invoices and bills, if needed.
Step 7: Verify all reports before recording new transactions.
Q4. What is a conversion date and why is it important?
The conversion date is the date you stop recording transactions in your old system and start using Jaz.
It is recommended to close and reconcile all accounts before this date.
No transactions should overlap between systems.
Q5. Should I set my Financial Year before transferring balances?
Yes. Set your Financial Year in Jaz before entering any balances.
Ensure the start and end dates match your previous system.
Incorrect settings may affect retained earnings and reporting accuracy.
Q6. What should I prepare before starting manual conversion?
Your final Trial Balance from your previous system.
A complete Chart of Accounts.
Accounts Receivable and Accounts Payable aging reports.
Bank balances as of the conversion date.
A backup copy of your old system reports.
Q7. How do I manually transfer my Trial Balance into Jaz?
Go to Settings > Configuration > Chart of Accounts > Manage Accounts > Transfer Trial Balance.
Review the Current Balances in Jaz.
Enter balances as Transfer Out (debit) or Transfer In (credit).
Ensure total debits and credits are equal before saving.
Q8. Does manual conversion include historical transactions?
No. Manual conversion transfers balances only.
Historical transaction-level data is not automatically migrated.
Use Migration Services if you need detailed historical data transferred.
Q9. How do I transfer Accounts Receivable and Accounts Payable?
Enter outstanding invoices and bills individually if you require customer or supplier-level tracking.
Alternatively, transfer total AR and AP balances if detailed tracking is not required.
Ensure balances match your previous system as of the conversion date.
Q10. What if my organization uses multi-currency?
Set your base currency correctly before migration.
Enable multi-currency if applicable.
Confirm exchange rates align with your previous system on the conversion date.
Q11. How should I transfer foreign currency balances?
Transfer balances based on their base currency equivalent as of the conversion date.
Ensure exchange rates used match the rates from your previous system.
Review foreign currency reports after migration to confirm accuracy.
Q12. What should I verify after migration?
Trial Balance matches your previous system exactly.
Total debits and credits are equal.
Bank balances match.
AR and AP aging reports match.
Retained earnings and capital balances are correct.
VAT profiles and tax settings are properly assigned.
Q13. How do GST Profiles affect my conversion?
VAT profiles and tax rates are pre-configured in Jaz.
Do not delete or modify default GST profiles.
Assign the correct GST profile when creating invoices and bills to ensure accurate tax reporting.
Q14. When should I use Migration Services instead of manual conversion?
If you have a large volume of transactions.
If your Chart of Accounts is complex.
If you require historical transaction migration.
If you are unsure how to reconcile balances.
Q15. How do I request Migration Services?
You can contact your account manager, send a message via in-app chat, or email [email protected].