Q1. Can I record payments for multiple bills at once?
Yes, use the Bulk Payment or Batch Payment features on Jaz to record payments for multiple bills in 1 go.
Select the desired balance due bills to use the bulk or batch payment.
Q2: Can I make bulk/batch payments for bills in different currencies?
Yes, you can select and pay bills in various currencies simultaneously.
All the payments will be recorded in the selected payment account currency.
Q3. What is the difference between Bulk Payments and Batch Payments?
Bulk and Batch Payments both create a separate payment for each transaction and support partial, split, and cross-currency amounts. They only differ in bank reconciliation:
Bulk Payments: Each payment appears as a separate cashflow record
Batch Payments: Payments in the batch are aggregated into a single cashflow record
Q4. Can I partially pay bills during bulk/batch payments?
Update the 'Bill Payment Amount' while recording the invoice payment amount in the bulk/batch payments flow.
Q5. Payments created from the bulk/batch payment flow are created in which currency?
The payment currency will depend on the selected payment account's currency.
So, irrespective of the selected bill currencies, all the payment currencies will be the same as the payment account currency.
Q6. Is there a way to autofill the cash received equivalent to the bill payment amount during bulk/batch payment?
Yes, use the bulk/batch auto-fill feature to calculate the cash equivalent of the bill payment amounts to the payment amounts in the payment accounts currency.
Alternatively, you can autofill the cash equivalent for each payment record
You can also set a custom rate for just a single payment record.
Q7. Can I add transaction fees while bulk/batch payments?
Yes, like the normal payments flow you can add transaction fees during bulk/batch payment creation flow. Refer to transaction fee for more info.
Q8. Is RGL calculated during bulk/batch payments?
Yes, like the normal payments flow if a payment is recorded in non-base currency, RGL can occur. Refer When does realized FX gain-loss (RGL) happen, and how is it calculated?
Q9. Is there a limit to the number of bills I can pay at once?
Yes, You can only select all the records present on a single page. So, if the page size is set to 200 records, you can select 200 bill records to create bulk/batch payments.
Q10. Can I record overpayments from the bill bulk/batch payment flow?
No, you cannot record overpayments. Jaz will prevent you from entering a payment amount that is greater than the balance due on the invoice.
Q11. How do I edit a recorded bulk/batch payment?
Find the payment record (either from the payments tab / find the bill against which the payment is recorded) and edit the details as needed.
Q12. Why are there separate columns for "Payment" and "Cash Spent"?
The "Payment" column reflects the bill's original amount due in its designated currency.
The "Cash Spent" column allows you to record the actual amount spent, which might differ due to exchange rate fluctuations in multi-currency scenarios.
Q13. What happens when I click "Save" on the "Record Bill Payments" modal?
When you click "Save" on the "Record Bill Payments" modal, the payments will be recorded and the bills will be marked as paid.
Q14. Can I view the total cash spent during the bulk/batch payment?
Yes, you can view the total cash spent during the bulk/batch payment flow. The total cash spent will be in the payment account currency.
Q15. Is bulk payment the same as batch payment?
No, bulk payments create 1 payment record for all the selected invoices.
Batch payments create a single payment for all the selected invoices.