Q1. What is Jaz Magic and how does it work?
Jaz Magic is a portfolio of magic features, providing an easy way for you to import existing invoices/bills/credit notes into Jaz.
You can simply drag & drop your invoice/bill/credit note documents or upload them using your native file manager.
Jaz Magic will create a draft for you, and also try to autofill the invoice/bill/credit note details for you based on the uploaded attachments.
Q2. What file types are supported by Jaz Magic?
Jaz Magic supports attachments with file types JPG, PNG, or PDFs.
The file can only have a maximum size of 10MB.
Q3. Can I upload merged PDFs or zipped attachments?
Yes, merged and zipped attachments are supported.
Merged attachments create one transaction per detected document, while zipped attachments create one transaction per file.
Q4. How many drafts can be created at once by Jaz Magic?
You can drag and drop up to 50 attachments at once.
Q5. What information does Jaz Magic capture from the attachment?
Jaz Magic will capture the following information:
Invoice/Bill/Credit Note reference
Due Date
Invoice/Bill/Credit Note Date
Items:
Item Name
Unit price
Unit
Discount
Quantity
Account
Tax Profile
Contact Name
Q6. Can Jaz Magic capture information from handwritten receipts?
Yes, as long as the information is readable Jaz Magic can read handwritten receipts as well.
If the information is not readable, Jaz Magic will still create a draft invoice/bill/credit note with the handwritten receipt as an attachment.
Q7. Does Jaz Magic work with different languages?
No, Jaz Magic is currently only supported in English.
Q8. How do I know if Jaz Magic has successfully created the draft invoices, bills, or credit notes?
While the attachments are being uploaded, you should see a loading icon next to Active Invoices, Active Bills, or Active Credit Notes.
If the attachments were successfully uploaded, you should see the icon turn green, and with the list of files uploaded.
You can also check the drafts via the Invoices > Draft, Bills > Draft, or Credit Notes > Draft section.
Q9. Are the draft invoices/bills/credit notes created by Jaz Magic any different from the draft invoices/bills/credit notes created manually?
No, the draft invoices/bills/credit notes function similarly.
Q10. Can I edit draft invoices/bills/credit notes created by Jaz Magic?
Yes, you can edit draft invoices/bills/credit notes created by Jaz Magic just like a normal draft.
Refer to Draft Invoices & Payments or Draft Bills & Payments for more information on editing drafts.
Q11. Can I convert drafts created by Jaz Magic to active?
Yes, you can convert draft invoices/bills/credit notes created by Jaz Magic to active just like a normal draft.
Q12. How does Jaz Magic extract contact information?
Jaz Magic can extract contact details directly from uploaded attachments, creating or matching contacts automatically. Here’s how it works:
Upload an Attachment (e.g., Invoice, Bill, Credit Note)
Upload the attachment that contains contact details (e.g., vendor or customer information).
Contact Extraction and Auto-Population
Jaz Magic will detect contact information such as name, address, and GST number. An option will appear to auto-populate the Contact field in the transaction form.
Selecting this option will automatically create a new contact entry based on the extracted details.
Matching with Existing Contacts
If a matching contact is found, Jaz Magic links the extracted information to the existing contact to avoid duplicates.
Q13. How does Jaz Magic handle updated item names?
Jaz Magic remembers updated item names for better classification. Future uploads with the same item and contact will use the updated name.
If no match is found, the extracted name will be shown for editing.