Q1. How can I create a new account?
Create a new account under Settings > Configurations > Chart of Accounts
Q2. How can I edit the account name for an account?
Click on an existing Account and Edit Account will appear
Change the Account Name as desired.
Q3. Can I edit the account type of an existing account?
Yes, you can update the account type of an existing account only if -
It’s not a bank/cash account
It does not have a lock date
Change is allowed based on the account type direction. For example:
Change an Operating Expense to another Expense type.
Change a Current Asset to another Asset type.
However, certain changes across different account type directions, such as Asset to Income or Expense to Liability, is not possible.
Q4. How can I delete an account?
Accounts that do not have any active transactions, items or assets associated with it can be deleted.
Once all associated records are removed, open the 3-dot menu on the account and select Delete.
You can also bulk delete by selecting multiple accounts and choosing Delete.
Q5. Why can't I delete an account?
Make sure that you do not have active transactions, items or assets associated with the account before trying to delete the account.
Q6. How can I set an account as inactive?
Use the 3-dot menu on the account record and select “Set as inactive.”
For bulk actions, tick the checkboxes beside the accounts and apply “Set as inactive.”
Q7. Can I have 2 accounts of the same name?
No, all accounts on Jaz should have unique account names.
Q8. Can I add more account types?
No, you cannot add new account types. The account types will be provided by Jaz by default.
Q9. What are the available account class & types?
Under Assets:
Bank Accounts
Cash
Current assets
Fixed assets
Inventory
Non-current assets
Under Expenses:
Direct costs
Operating expenses
Other expenses
Under Equity:
Shareholders Equity
Under Liability:
Current Liability
Non-current liability
Under Revenue:
Operating revenue
Other Revenue
Q10. If I have an existing transaction associated with an account, when I set the account as inactive, what happens to the respective line items?
There will be no changes to the existing transactions.
For new invoices/bills/journals, the account will not be available as an option in the drop-down list when selecting an account on a line item.
Q11. What is a lock date, and how can I set it for an account?
A lock date prevents users in your organization from recording or modifying any transactions associated with the account, on or before the lock date.
This helps to make sure that any important transactions do not get edited or deleted, which is useful in audit scenarios, or when preparing financial reports.
To set the lock date for an account, click on Lock Date when creating an account to select a Lock Date.
Alternatively, you can also set a lock date for an account that has already been created by clicking on the account you would like to edit, and adjusting the lock date.
Q12. How can I bulk set lock dates for accounts?
Select the accounts using the checkboxes, then choose “Set lock date” from the bulk actions.
Q13. What is the "Monthly Movement" of an account?
Monthly movement refers to the net cash flow for the account in a month. In other words:
Monthly movement = Cash-in to the account - cash-out of the account.
Q14. Can I remove an account's lock date? Will it impact my existing transactions?
Yes, you can. Removing an account's lock date, it will not impact any existing transactions.
You will now be able to modify/void/create transactions on or before the previously set lock date
Q15. Why can I set a currency for a payment account but not for others?
A currency can only be set for accounts of type Asset - Cash and Asset - Bank Account.
Q16. Can I change the currency of an account? What can I do if I have wrongly set up a currency?
You cannot change the currency of an account once it has been set up and saved.
If you have wrongly set up a currency, we suggest recreating the account with your desired currency.
Q17: Is it possible to manage the Final Withholding Tax Payable Account?
Yes. All organizations will always have up to date COA defaults.
Q18. How does WHT reflect in ledgers?
WTAX amounts in bills will be ledgered based on the WTAX code type:
Final → Ledgered to Final Withholding Tax Payable.
Others → Ledgered to Expanded Withholding Tax Payable.