Q1. How can I create a new account?
Create a new account under Settings > Configurations > Chart of Accounts
Q2. How to edit the account name for an account?
Click on an existing Account and Edit Account will appear
Change the Account Name as desired.
Q3. Can I edit the account type of an existing account?
No, account types of existing accounts cannot be changed.
Q4. How can I delete an account?
You cannot delete an account from the Chart of Accounts.
You can only set an account as inactive.
Q5. How can I set an account as inactive?
You can set the account as inactive via the 3-dots menu on the account record.
Q6. What are system-generated accounts (SGA)?
SGA are the accounts that will be provided to you by Jaz upon the creation of the organization.
SGA accounts cannot be deleted, but you can rename the Account Name for all SGA accounts.
On Jaz, these accounts will have a gear icon beside their account names.
Q7. Why are some accounts unable to be set as inactive?
SGA (System Generated Accounts) cannot be made inactive.
Only accounts that you have created can be turned inactive.
Q8. Can I have 2 accounts of the same name?
No, all accounts on Jaz should have unique account names.
Q9. Can I add more account types?
No, you cannot add new account types. The account types will be provided by Jaz by default.
Q10. What are the available account class & types?
Under Assets:
Bank Accounts
Cash
Current assets
Fixed assets
Inventory
Non-current assets
Under Expenses:
Direct costs
Operating expenses
Other expenses
Under Equity:
Shareholders Equity
Under Liability:
Current Liability
Non-current liability
Under Revenue:
Operating revenue
Other Revenue
Q11. If I have an existing transaction associated with an account, when I set the account as inactive, what happens to the respective line items?
There will be no changes to the existing transactions.
For new invoices/bills/journals, the account will not be available as an option in the drop-down list when selecting an account on a line item.
Q12. What is a lock date, and how can I set it for an account?
The lock date determines the start date for an account. Users will not be able to record or modify any transactions with the account on or before the entered date.
To set the lock date for an account, click on Lock Date when creating an account to select a Lock Date.
Alternatively, you can also set a lock date for an account that has already been created by clicking on the account you would like to edit, and adjusting the lock date.
Q13. What is the "Monthly Movement" of an account?
Monthly movement refers to the net cash flow for the account in a month. In other words:
Monthly movement = Cash-in to the account - cash-out of the account.
Q14. Can I remove an account's lock date? Will it impact my existing transactions?
Yes, you can. Removing an account's lock date, it will not impact any existing transactions.
You will now be able to modify/void/create transactions on or before the previously set lock date
Q15. Why can I set a currency for a payment account but not for others?
A currency can only be set for accounts of type Asset - Cash and Asset - Bank Account.
Q16. Can I change the currency of an account? What can I do if I have wrongly set up a currency?
You cannot change the currency of an account once it has been set up and saved.
If you have wrongly set up a currency, we suggest recreating the account with your desired currency.